Position:

Compliance Co-ordinator

Location: Remote

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We are seeking a meticulous and detail-oriented individual to join our team as a Compliance Co-ordinator The successful candidate will provide first class support to the Head of Compliance and CTO department,  ensuring that we have robust processes in place to facilitate the ongoing management of our ISO standards and Governance Standards.

Scope of responsibilities

  1. Assist the Head of Compliance to manage the requirements to ensure that FourNet departments adhere to documented policies and procedures, using the design of training programmes, regular communications, and schedule internal and external audits..
  2. Work with the Head of Compliance to create, review and continuously improve policies and procedures, to meet ISO standards, ESG and legislative requirements.
  3. Assist the Head of Compliance to create and monitor control systems to record and manage incidences of non-compliance to meet ISO standards, ESG and legislative requirements.
  4. To provide reports as needed for internal purposes only; to outline the status of or number of clearances held across teams/business.
  5. Ensure that the AD report is received from technical services and is cross referenced with the Nomios report to ensure all users are reconciled and address any anomalies.
  6. To manage the monthly dashboard data that is required to measure and monitor compliance objectives and operational analysis.
  7. Review and reconcile the new starter/leaver report. Ensure timely commencement of pre-employment checks for new starters. Ensure any leavers are flagged to the appropriate vetting authority to mitigate any business requests.
  8. Frequently review and reconcile existing employee and 3rd party records to ensure clearances, passes, and assets owned by governance/compliance are still required and appropriately actioned.
  9. Engage with employees, line managers, people operations, and 3rd parties as needed to obtain vetting details for clearances and asset vetting. Address queries promptly to mitigate delays in obtaining clearances.
  10. Review and reconcile employee insurance and MOT details to ensure that any employee claiming mileage is driving a legally compliant vehicle.
  11. Manage and update the portal to ensure all clearances, passes, and assets owned by Governance/Compliance are recorded and renewed as needed. Assign notifications to each applicable asset to enable employees to proactively renew any clearances or passes prior to their expiration date.

Technical Profile

  • Experience of Asset Management (desirable)
  • Extensive MS Office skills
  • Proficient SharePoint skills

Personal Attributes/Skills

  • Strong communication skills with the ability to interact effectively and develop trusted relationships at all levels of an organisation
  • Agile, self-starter driven to deliver in fast-paced environment
  • Excellent organisation skills
  • High levels of accuracy and attention to detail

Traits and Behaviour

  • Focus on customers – committed to providing the best service to our customers in all that they do
  • Working Together – Working co-operatively with colleagues, customers, partners and suppliers. Gains support from others. Relationship driven and ‘human.’
  • Can Do Attitude – Takes personal responsibility for getting things done
  • Growth – Proactively seeks ways to improve and grow the business

If you’ve got what it takes to be part of our award-winning team apply today

 

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