Compliance Coordinator

Compliance Coordinator:

FourNet is seeking a Compliance Coordinator to support the Head of Compliance in ensuring that we manage and maintain our ISO, Legislative and Governance Standards.

Duties of the role:

• Assist the Head of Compliance to manage the requirements to ensure that FourNet departments adhere to documented policies and procedures, using the design of specific training programmes, regular communications, and schedule internal and external audits.
• Work with the Head of Compliance to create, review and continuously improve policies and procedures, to meet ISO standards, ESG and legislative requirements.
• Monitor and report against ISO standard and ESG KPIs to ensure that they are met, KPIs will need to be reported to Top Management and external auditors.
• Assist the Head of Compliance to ensure that we regularly review new legislation to ensure that FourNet can meet the legislation requirements and any changes to systems, controls, documents are planned and carried in time to meet the legislation timescale requirements.
• Assist the Head of Compliance to create and monitor control systems to record and manage incidences of non-compliance and opportunities for improvements to meet ISO standards, ESG and legislative requirements.
• Assist the Head of Compliance to Regularly assess the effectiveness and efficiency of management systems and recommend improvements following continuous improvement principles.
  Security Vetting Activities
• Review and reconcile the new starter/leaver report, to ensure that any preemployment checks for new starters are commenced in a timely manner. Ensuring employees are vetted so that they can access the appropriate information, platforms, sites, etc as needed for FourNet and Customer requirements
• Review and reconcile the new starter/leaver report to ensure that any leavers are flagged to the appropriate vetting authority to mitigate any business risks. Where applicable, ensure that IT Support/Technical Services are aware of any assets that may need to be collected or disabled.
• Review existing employee/3rd party records frequently to ensure that employees/3rd parties clearances/passes/assets relating to FourNet and Customer specific Governance/Compliance are still required, and action as needed i.e., renewed etc.
• Stakeholder Engagement – Engage with employees, line managers, people ops, 3rd parties as needed to obtain vetting details to commence clearance/asset vetting in a timely manner, ensuring that any queries are addressed to a satisfactory resolution to mitigate any delays in obtaining clearances.
• Security and Asset Management Portal – Manage and update the portal to ensure that all clearances, passes, assets, employee vehicle and insurance checks, owned by Governance/Compliance are recorded and renewed as needed. Ensure notifications are assigned to each applicable asset to enable the employee to be more proactive in renewing any clearances/passes prior to their expiration date.
  Reporting - To provide reports as needed for internal purposes only; to outline the status of or number of clearances held across teams/business, any external requests would need approval from the Head of Compliance or CTO.
• Active Directory/Nomios Monthly Reconciliation - Ensure that the AD Report is received from Technical Services and is cross referenced with the Nomios Report provided by David Phillips to ensure all users are reconciled; any anomalies are actioned and updated prior to sharing the output with the Head of Compliance and CTO.
• Customer Requests/Asset Training - Ensure any requests from customers and 3rd parties, relating to vetting and compliance related tasks for employee/3rd party mandated training is completed and all parties are updated and aligned.
• Event scheduling/cadences - Continually review and update your cadences in the Security and Asset Management portal to ensure they are up to date at all times
• To manage the monthly dashboard data and communications updates that is required to measure and monitor compliance objectives and operational analysis.
• Provide administrative support to ensure that all ISO documentation is kept up to date and shared internally.

This role would suit a candidate with Internal Auditor certifications, as well as knowledge of ISO standards 9001 and 27001. Knowledge of ISO 22301, 17017, 20000-1, 14001 and 45001, is desirable.

We’re also looking for an Manchester based candidate preferably.

Please apply immediately for this role as applications are being reviewed now. It is not possible to respond to every candidate due to the volume of applications we receive, although we endeavour to reply to everyone. Thank you in advance for your time.