Vendor Contracts & Renewals Coordinator

Main Purpose of the Role

To manage vendor costs and contracts, while also ensuring customers have minimal exposure for their services.

 

Main Responsibilities

1. Coordination and ownership of reports for Vendor renewals tracker; contract performance; exposure; price increases.
2. Obtain and check quotes from vendors and placing purchase orders as appropriate.
3. Develop, update and maintain the contract database on Salesforce.
4. Avaya licence record cleansing and removal of licenses as required.
5. Supplier onboarding, including set up on key systems, relevant ISO forms, alongside communication of incident process to Service team.
6. Alignment of vendor contracts with customer contract dates.
7. Communication of key updates regarding supplier contracts.
8. Coordinate contract termination requests in accordance with Customer notice.
9. Support contract pricing.
10. Negotiation with Vendors to reduce costs and gain favourable terms.

 

Person Specification

Technical Profile

• It is desirable for the candidate to have experience of IT software procurement and contract management.
• Intermediate excel user
• A level or equivalent education

Traits and Behaviours

• Focus on customers – committed to providing the best service to our customers in all that they do
• Working Together – Working co-operatively with colleagues, customers, partners and suppliers. Gains support from others. Relationship driven and ‘human.’
• Can Do Attitude – Takes personal responsibility for getting things done
• Growth – Proactively seeks ways to improve and grow the business

 

Personal Attributes/Skills

• Great communication skills
• Works well under pressure
• Comfortable taking initiative
• Good attention to detail
• Aptitude to learn and take on new skills
• A good head for numbers

 

This job description is intended as a general indication of the main responsibilities of the job and does not include detailed instructions on how tasks are undertaken.  You may be required to carry out additional tasks within your capability as necessitated by your changing role within the organisation and to meet the needs of the business.