Executive Assistant

FourNet is one of the UK’s most successful cloud and managed services providers.  We have grown year on year for the last 15 years, have won multiple awards and work with some of the most secure, critical, and commercially driven organisations in the UK.

With primary responsibility for supporting the CEO, work with members of the Senior Leadership team/ board to drive the business forward with efficient and effective ways of working

Reports to: CEO

SCOPE OF RESPONSIBILITIES

• Managing diaries and schedules, proactively prioritising the workload where possible and managing content and flow of information to stakeholders

• Managing meetings, from preparation and attendance to execution and coordination of follow up actions, liaising with various internal and external stakeholders as required
• Production of business reports, presentations, agendas, meeting minutes and actions
• Representing the CEO/ Executives at events/meetings when required
• Ensuring the CEO is fully prepared and prompted ahead of meetings and events arranging compilation of pre-meeting documentation
• Brief the CEO succinctly and where necessary make recommendations to aid the achievement of business objectives
• Arranging travel and managing expenses
• Provide administrative support, handling correspondence and maintaining efficient and effective databases

Person Specification

Technical Profile

• Experience working as a personal/executive assistant to CEO/ board level
• Demonstrated ability to support executives and manage multiple busy diaries and changing priorities
• Experience of coordinating a variety of projects and events
• Experience working in a medium size fast growth business would be an advantage

Traits and Behaviours

• Focus on customers – committed to providing the best service to our customers in all that they do
• Working Together – Working co-operatively with colleagues, customers, partners and suppliers. Gains support from others. Relationship driven and ‘human.’
• Can Do Attitude – Takes personal responsibility for getting things done
• Growth – Proactively seeks ways to improve and grow the business

Personal Attributes/Skills

• High levels of accuracy and attention to detail
• Excellent planning and organising skills with the ability to remain flexible

• Comfortable with ambiguity and able to work on own initiative in a rapidly changing environment

• Excellent communication skills, ability to quickly build rapport

• Good commercial acumen, ability to understand the business
• High levels of integrity and discretion
• Experience in using Microsoft packages, Outlook, PowerPoint, Excel etc

This job description is intended as a general indication of the main responsibilities of the job and does not include detailed instructions on how tasks are undertaken. You may be required to carry out additional tasks within your capability as necessitated by your changing role within the organisation and to meet the needs of the business.